Landlord Checklist

Tenant Referencing

We require from each proposed (adult) occupant following:

  1. The Tenant Application form completed
  2. Non refundable deposit of £100 to secure the property for 7 days, therefore allowing us to proceed preparing the lease agreement and carry out the credit check(s)
  3. Copy of your most recent pay slip
  4. Written references from your current employer(s), with name and address of establishment clearly indicated (headed note paper).
  5. Photocopy of your current passport(s)
  6. Photocopy of your drivers licence(s)
  7. A copy of your most recent bank statement from which the rent shall be paid from

Deposit

Arrangement will be made to collect a deposit from the prospective Tenant at the start of the tenancy to cover for any dilapidations and damage plus for any breach of their Tenancy Agreement obligations.

For full management services we will hold the deposit on behalf of all parties as Agent.

For the Tenant find Only service the deposit will be passed onto the Landlord to hold until the expiry of the tenancy.

Rent Payments

The first month's rent is collected in advance. It will be up to the Landlord to collect any future rents from the Tenant if we are providing a Tenant find Only service.

If you choose the Full Management services the rent is our Bank Account and forwarded to you within ten working days each time the rent is paid by the tenant.

Tenancy Agreement and Notice

A Tenancy will be prepared for all Tenants to sign before moving into the property.

The Agreement will include comprehensive terms for the Tenant to adhere to. Under the Housing Act 1988 (amended 1996) a Short Assured Tenancy Agreement will be used.

Inventory

An inventory should be prepared to ensure that all items of Furniture, Fixtures and Fittings left at the property are recorded and their condition noted.

The Tenants deposit will be held against any damages or excess wear and tear shown against the inventory.

The inventory is provided by us. Further details of this can be found in out Terms of Business (Landlord Fees).

Mortgaged Properties

You should notify you Building Society or Bank if the property is mortgaged that you are thinking of letting the property. It is usually one of the conditions of your mortgage that you apply for permission to sub let the property.

We also recommend that your Building and Content Insurers are advised of your plans as they too may need altering to cover third party residing at the property. We can assist in recommending specialist insurance companies dealing with insurance's for rented properties. Please speak to a member of our staff.

Keys

It is important to have several keys cut, for the property enough for each adult Tenant due to move into your property plus a set for our Management Department (if applicable) for security and access if so required.

Legal Costs

Should there be at any time any need to take legal action against the Tenant for what so ever reason the Landlord will be responsible for this action plus any necessary costs incurred. For managed property assistance will be given to the Landlord with regards to documentation and administration with reference to the tenancy.

Transfer of Services

If you have employed us as your Managing Agents the only service we are not able to transfer for you is the telephone, as BT or cable will only deal with the subscriber and not with a third party. Please, therefore, arrange transfer on the day the Tenant take occupation if possible.

If we are not managing the property, you will need to arrange the following:-

Gas & Electricity

Inform them of the date of transfer to the new Tenants, plus their names, the meter readings and your forwarding address in order that they can send you a closing account.

Water Rates

Water Rates will become the Tenant's responsibility in most cases, but please advise them of your new forwarding address. If you water charges are on meter the Tenant is responsible and a meter reading and date transfer needs to be supplied to the Authority together with your forwarding address.

Council Tax

Once again this is payable by the Tenant during the tenancy. Please advise the Local Authority the date of the transfer to the new Tenant and of your forwarding address.

Telephone

It is best to arrange the transfer for the actual day that your Tenant will be moving in. If there is a break between subscribers, there can be a charge depending on the length of time that the service has been disconnected.

Mail Redirection

The Post Office offers a service to redirect your mail, which we recommend you, arrange prior to vacating the property for the term of the tenancy.

You should also inform your bank, employers, friends and family who are likely to write to you and inform them of your new address.